Contracts/ Billing Clerk

Location: Orange County, CA

 US Auto Trust is one of California’s fastest growing automotive groups. We are proud to have a stable of legendary brands such as Aston Martin, Land Rover, Jaguar, Lotus and Cadillac. 

We are seeking a highly detail-oriented and organized Automotive Contracts/ Billing Clerk to join our team. This position plays a crucial role in reviewing contracts and ensuring compliance with company standards and federal and state regulations. The ideal candidate will have strong communication skills, a thorough understanding of sales contracts and tax laws, and proficiency in accounting entries related to vehicle sales. 

Compensation: $28-$33/hour  

Key Responsibilities: 

• Manage and maintain accurate schedules for new and pre-owned inventory, dealer trades, finance reserves, factory incentives, aftermarket products, and service contracts. 
• Ensure compliance with all relevant laws and regulations concerning sales contracts and sales tax. 
• Post new and pre-owned contracts. 
• Process   and review new and pre-owned contracts to ensure they comply with company standards and legal requirements. 
• Perform compliance checks on all deals and conduct a final scan into CDK. 
• Handle payoff checks and equity checks efficiently 
• Process monthly dealer finance reserves and diligently follow up on aged items. 
• Reconcile factory incentives and follow up on any aged items.  
• Pay monthly aftermarket invoices, reconcile schedules, process cancellations, and follow up on aged items. 
• Reconcile schedules and ensure compliance with revenue recognition practices. Follow up on aged items as needed. 
• Prepare the monthly CAVS report to ensure gross matches accounting records. 
• Manage daily flooring payments and request flooring as needed. Ensure audit items are addressed within 24 hours. 

Requirements: 

• Minimum of 2 years' experience in Dealership Contracts Desk  
• Experience in CDK 
• Highly organized and detail-oriented, with the ability to prioritize tasks. 
• Tech-savvy, comfortable with web-based programs, and proficient in Excel. 
• Attention to detail and a high degree of accuracy in financial management. 
• Proficiency in 10-key skills. 
• Thorough understanding of laws related to new and pre-owned sales contracts and sales tax. 
• Ability to work well in a fast-paced environment and manage multiple tasks efficiently. 
• A team player who is coachable and strives to grow. 
• Someone who enjoys a friendly, collaborative workplace and isn't afraid of hard work, balanced with fun and recognition. 
• Current California Driver's License 

What We Offer: 

• Comprehensive benefits program, including health care options (medical, dental and vision) and 401k savings with company match. 
• Training, resources and opportunities for career growth and advancement, tailored to individual performance, experience and interests. 
• Values-driven culture built on integrity, professionalism, excellence and teamwork. 

We are a Drug Free, Tobacco Free, Non-Smoking (including e-cigarettes) company and Equal Opportunity Employer (EOE).